Vendor Rules, Terms and Disclosures

PLEASE NOTE THE FOLLOWING TERMS YOU AGREE TO BY PURCHASING SPACE AT Fun Fanatics Events via (The Refuge LLC)
1. Booths must remain intact and manned throughout the hours of the convention and may not be dismantled before the closing of the convention. THE REFUGE LLC (FUN FANATICS) will not be held responsible for any issues arising from an unmanned space during event hours. The loading dock will not be open for breakdown before the close of the exhibition room. If you break down your space before the end of the show you can be banned from setting up at future shows. Attendees have paid for the ability to shop with Vendors and services at this event, everyone is to expect them to be set up during show hours. By breaking down early you are doing both the attendees and the event a disservice. Please be advised that there are vendors and artists that we will no longer welcome back due to breaking this rule. The show's management takes this very seriously. It is unfair to attendees, the show, and other vendors to break down early. If you cannot stay until the end of the show, please do not set up.

2. All Vendors must comply with all local, state, and federal laws, and will not hold management liable for any breaches, losses, or damage to themselves or their property. All vendors agree to hold blameless THE REFUGE LLC (Fun Fanatics), and all affiliated companies of THE REFUGE LLC staff members and workers against any loss, damage, theft, expenses, claims, or actions arising from any personal or property damage, loss, or theft due to said vendors participation, in any event, bearing the name THE REFUGE LLC (FUN FANATICS) and it's partners. If the location allows for overnight storage for multi-day events, THE REFUGE LLC (FUN FANATICS) does not claim responsibility for security for property belonging to vendors or possible damages that occurred throughout the tenure of the event. All vendors are responsible for their security during show hours if needed. All vendors are responsible for any damages that may occur in their reserved space.

3. Vendor identifications or reservations are non-transferable. They may not be sold or used as prizes or giveaways. All Vendor personnel must wear official event identification at all times during move-in, show days, and move-out. Please do not give Vendor identification to anyone other than your full-time employees and or volunteers and remove all identification from the building when you leave on your last day there. Identification left behind is often abused by unauthorized persons, if issues were to occur the identifications found at the site of the issue will be charged for any damages or loss of property.

4. Vendors are responsible for their booth staff. The vendor is responsible for all actions of his or her booth staff or anyone wearing their company vendor identification. Vendor booth personnel found in violation of policies will be removed, having their identification confiscated. Vendor staff misconduct can lead to the removal of the vendor from the exhibit floor without a refund. Vendors removed in this way will NOT be allowed to return to future shows with THE REFUGE LLC (FUN FANATICS).

5. All vendors/exhibitors/artists hereby acknowledge that THE REFUGE LLC (FUN FANATICS) is not responsible for and will NOT provide or maintain insurance coverage for vendors/exhibitors persons or property, and it is the exhibiting party’s sole responsibility to obtain insurance covering loss.

6. THE REFUGE LLC (FUN FANATICS) in no way endorses any artists, vendors, exhibitor’s merchandise, exhibits, views, beliefs, or actions. All artists, vendors, and exhibitors are deemed to be their business/entity and in no way reflect the views, beliefs, intentions, and/or direction of THE REFUGE LLC (FUN FANATICS). Artists, vendors, or exhibitors do not represent THE REFUGE LLC (FUN FANATICS) in any way. We desire and expect respect for each person to be the utmost priority for guests and vendors alike.

7. All merchandise bought or sold at THE REFUGE LLC (FUN FANATICS) is done strictly between artists/vendors/exhibitors and attendees/buyers, THE REFUGE LLC (FUN FANATICS) is not a party to or responsible in any way for any transactions made between said parties. All federal, state, and local taxes are the artist/vendors/exhibitors and attendees/buyers' responsibility.

8. The sale of any form of weapon, must be licensed, unloaded, and registered. Swords, blades, and knives must be sold inside of a protective case or box. Any transactions must be age-verified to honor all federal, state, and local government laws. SALE TO MINORS WILL TERMINATE VENDOR AGREEMENT WITH NO REFUND, OR EXCHANGE. YOU WILL BE BANNED FROM ALL FUTURE EVENTS AND REPORTED TO AUTHORITIES.  

9. NO VAPE, TOBACCO, CBD, OR ANY TYPE OF SMOKING-RELATED SALES ARE ALLOWED. THIS IS AN ALL-AGES EVENT CONVENTION AND WE DO NOT ENCOURAGE SMOKING OF ANY KIND. IF YOU SELL VAPE, TOBACCO, CBD, OR ANY TYPE OF SMOKING ITEMS AT THE EVENT, YOU WILL BE ASKED TO LEAVE, WITH NO REFUND GIVEN.

10. No Bootleg DVDs or CDs. Representatives from various studios will be at the convention. Anyone selling unauthorized merchandise that infringes upon their copyright or licensing agreements (or any other studios) will be asked to leave the show. No refunds will be given if you break this rule and are asked to leave.

11. No outside unregistered food vendors are allowed. All food vendors are required to be registered to comply with federal, state, and local ordinances. This applies to Food Trucks on the property.

12. +18 Adult materials must be either behind the table or, if displayed on a table or display rack bagged or covered so that minors may not open nor view it. Any adult material containing nudity must be covered by local and state laws. Artists/Exhibitors agree not to sell any adult materials to minors. Violating this rule is cause for immediate dismissal from the show with no refund, and being banned from any future events hosted by the show's management.

13. Vendors may not display foul language or other offensive slogans, memes, innuendo, or materials in their space. Political propaganda that others may find offensive is prohibited. No symbols of hate or implied symbols of hate will be tolerated. Failure to comply is grounds for removal from the show without a refund.

14. No sale of Live Animals.

15. Nudity is NOT allowed in the convention center under any circumstances.

16. Bingo, Lottery type gaming (or gambling of any sort) is not allowed.

17. No Sales Onsite or Promotion for Online or exterior sales of any guns, recreational drugs, or illicit services real or replicas.  

18. Service animals, must remain within the space designated for vendors. We are not responsible for providing any additional accommodations for service animals outside of federal or state laws.  

19. No exhibit may be higher than 12ft without prior approval by THE REFUGE LLC (FUN FANATICS). All booth signage should be front-facing only. No vendor may block or interfere with other exhibits or with the aisle space. Any damage caused to the building or its furnishings by the Artist/Exhibitor is the sole responsibility of the Artist/Exhibitor.

20. Abandoned Property: Any property not removed from the Convention Center that has not been claimed within forty-eight (48) hours following the end of the event will be considered abandoned by the Exhibitor.

21. Vendors hereby give permission to be photographed and recorded for any future THE REFUGE LLC (FUN FANATICS) use.

22. No Standard Exhibitor is allowed to sublease its space without prior approval from THE REFUGE LLC (FUN FANATICS). No National Brands may engage in branding or lead generation activities under the proxy of a Standard Exhibitor. Standard wholesaling practices remain ok.

23. Exhibitors/Artists are not permitted to solicit or sell in any part of the convention besides directly in front of their immediate booth/table area. No poaching guests from other spaces. Reserve all personal and or private sales to the designated trade area.

24. THE REFUGE LLC (FUN FANATICS) reserves the right to change, amend, and add to the rules and regulations of the show at any time. If new rules are added that prevent you from selling your core product, you will be notified and refunded in full.

25. THE REFUGE LLC (FUN FANATICS) reserves the right to immediately terminate any vendor that violates these terms and upon notice the vendor must immediately vacate the premises with all their property CANCELLATION TERMS: Refunds are reviewed upon request and ensure both the integrity of the experience as well as the cost of hosting the event. If a refund cannot be processed, an exchange of value or reservation for the next event is offered as compensation.  Should you (the VENDOR) find that you are not able to attend the FUN FANATICS event and have already paid for your space, the policy is as follows:

A refund will be given:
- if there was ample notice of 2-3 weeks before the scheduled event
- medical or personal emergency (proof may be asked depending on the value of space reserved)
- event overbooked or is unable to provide the requested space for the event

For questions about vendor space, placement, and availability, contact via email contact@funfanatics.org or call (703) 232-8414